The Bottom Line
Commercial property lawyers had a problem: lease reviews were eating up entire afternoons. BAISICS solved it with AI that cuts review time from 2 hours to 10 minutes while outperforming every other tool on the market. The result? Law firms can handle 5x more cases without hiring anyone.
Faster Processing
2 hours to 10 minutes
Capacity Increase
Same team, 5x output
Accuracy
Outperformed GPT-4
Project Summary
BAISICS is an advanced AI platform for legal document analysis, combining cutting-edge AI techniques with an intuitive user experience. The platform transforms the time-consuming and error-prone process of commercial property lease analysis into a fast, automated workflow. By using custom-built AI with a verification-first design, BAISICS maintains the high accuracy standards required in the legal sector while delivering dramatic speed gains.
The Problem
Law firms and businesses across the UK face big challenges in processing and analysing legal documents efficiently. Traditional manual review processes are slow, expensive, and prone to inconsistencies. This particularly affects SMEs, who often lack the resources for proper document analysis but need the same level of accuracy and thoroughness as larger organisations.
The challenge was obvious: create a platform that could deliver the accuracy legal professionals demand while dramatically reducing the time and cost of document review. BAISICS approached OpenKit to build this platform, understanding that generic AI solutions weren't sufficient for the legal sector's high standards.
The High-Stakes Challenge of Legal Document Analysis
For law firms and property consultants, analysing commercial property leases represents a high-stakes, manual process. These critical documents are often poorly scanned, non-standardised, and filled with complex variations, making them resistant to traditional analysis methods and generic AI tools. This inefficiency creates a significant operational bottleneck, consuming hours of skilled professionals' time and exposing firms to unacceptable risks.
The Critical Issues
Previous attempts to implement off-the-shelf AI tools and experimentation with GPT-4 had failed to meet production requirements. The solution needed to integrate with existing legal workflows while meeting strict security and compliance requirements for handling sensitive legal information.
Our Solution: AI That Legal Professionals Trust
We moved from a strategic pilot to a full-scale application, creating a custom AI workflow that mirrors internal legal processes while delivering major time savings. Our development approach focused on understanding the fundamental requirements rather than starting with technology solutions.
How We Solved It
Verification-First Design
Every extracted piece of data is linked and highlighted in the original PDF, ensuring full traceability and building trust with verifiable outputs.
Advanced Document Intelligence
A custom AI pipeline that excels at OCR for low-quality scans and understands complex legal language with unparalleled accuracy.
Custom Template Engine
Empowers legal teams to create bespoke extraction workflows for any document type, ensuring consistency and precision.
Performance Comparison
Design Process
The user interface was designed with a focus on intuitive operation and minimal training requirements. We developed template-based analysis systems that standardised common document review processes while maintaining flexibility for custom requirements. Our design team created clear visualisations for analysis results and implemented user-friendly document management interfaces that simplified complex workflows.
Here are some early design iterations of the platform:
Key Platform Features
1. Document Upload & Processing
The platform's document interface presents a clean, organised view of all processed documents. Each document entry displays key metadata including document name and type, processing date, auto-generated tags based on document content, quick action buttons for exporting, edit, and deletion, and smart categorisation.
The search functionality allows users to quickly locate specific documents, whilst the intelligent tagging system automatically categorises documents based on their content and type.
2. Template System
BAISICS introduces a template system that forms the cornerstone of its document analysis capabilities. The platform distinguishes between user-created templates ('My Templates') and pre-built analysis frameworks ('Standard Templates'), offering a flexible foundation for document processing.
Template Library includes: My Templates - User-created custom templates for specific document types, Quick access to frequently used analysis parameters, Template sharing capabilities within organisations. Standard Templates - Pre-built templates for common document types, Specialised templates for different industries (Legal, Financial, Education), Continuously updated template library.
3. Analysis Page
The intelligent document processing system combines advanced OCR capabilities with handwriting recognition, supporting multiple languages and providing template-based analysis for consistent results.
The platform's core analysis capabilities are demonstrated in the document viewer interface, which provides split-screen view showing original document and extracted information, highlighted text mapping to specific answers, confidence indicators for extracted information, real-time question tracking and validation, document navigation with page controls, and smart text extraction with automated formatting.
4. Account & Subscription Management
The account management interface integrates seamlessly with Stripe to provide transparent subscription handling. Users can easily manage their subscription tier and their general account information.
Results and Impact
Six months after deployment, the platform delivered measurable impact across multiple operational metrics for law firms using the BAISICS platform:
Processing Speed
92% reduction in document processing time, with the system now able to process 200 pages of content in just 10 minutes compared to the industry standard of 4 hours.
Cost Efficiency
Operational costs have decreased by 60%, whilst supporting more than 10 languages and maintaining zero downtime in production.
User Satisfaction
95% satisfaction rate and 96% accuracy in document analysis, demonstrating intuitive design and clear value proposition.
Market Impact
100% adoption rate among test users, with BAISICS becoming the go-to solution for legal document analysis in their market segment.
The Return on Investment
Time Transformation
- 92% time reduction per document review process
- 5x capacity increase with existing team structure
- 110 minutes saved per document processed
- 450+ hours saved per month for typical law firm
Business Impact
- Same team, 5x output: No additional hiring requirements
- Quality maintained: 99.8% accuracy achieved consistently
- Competitive advantage: First genuinely functional AI in the legal document analysis market
- Client satisfaction: Dramatically faster turnaround times
Real-World Impact: Industry Feedback
The platform's success extends beyond internal metrics. Professional services firms using BAISICS have reported significant improvements in their daily operations, with many integrating the platform into their standard workflows for property document analysis.
"BAiSICS has revolutionised our approach, dramatically accelerating the review process for commercial leases and other property documents. We now rely on it for nearly every client instruction. The platform is straightforward, user-friendly, and highly effective. It's an excellent product that excels at what it does."
Morgan & Clarke
Chartered Surveyors
Client Testimonials
"Having completed our second major AI agent development project with OpenKit, I can confidently say they're the real deal. Our system analyses large, complex and poor quality documents with remarkable accuracy even surpassing leading AI legal tools.
The transparency is fantastic; you can instantly verify every AI output against source documents, which builds trust with our users. This isn't just about saving time, it's transformed how we operate as a business.
Throughout the project they went above and beyond by proactively improving the platform based on how our users actually work. The UI and UX kept getting better with each update, showing they really understood our customers' needs."
Christopher Wright
Director at BAISICS
"Working with OpenKit to develop our custom AI agent services has been transformative for our business. What impressed me most was how their AI consulting expertise turned complex AI capabilities into intuitive tools that our team actually enjoys using. Their solution delivers exceptional performance for our specific needs compared to frontier models and competitors while remaining remarkably easy to verify and trust.
What sets them apart is their genuine partnership approach - they're not just trying to meet a checklist of needs, but actively improving our product with thoughtful suggestions and innovative features.
After two successful projects, we're already planning our third with OpenKit. They've proven invaluable in helping us adapt AI technology across different aspects of our business, and I highly recommend them to any organisation looking to implement practical, powerful AI solutions."
Charlie W.
Product Lead, BAiSICS
Why This Matters for Your Business
BAISICS' transformation shows what's possible when moving beyond generic AI tools to bespoke solutions designed for specific operational requirements. They didn't just achieve faster processing, they achieved better outcomes overall while creating a genuinely viable commercial product.
If your organisation faces similar challenges constrained by manual processes, struggling to scale operations, or finding that off-the-shelf AI solutions don't meet your requirements we should discuss your specific needs.
Is your business ready for this kind of transformation?
We work with businesses that process complex documents, need to scale operations, and can't compromise on accuracy. If that describes your situation, let's explore what's possible.
