AI lease analysis for pub advisers
Pubs Advisory Service · a lease-analysis service built and run
OpenKit built and ran a service that read a pub lease of 50 pages or more and pulled out the thirteen clauses that decide whether the deal works.
Overview
Pubs Advisory Service advises tenants and operators on the commercial leases they are about to sign, so every lease has to be read properly before any advice is given. The leases are often badly scanned and written in language that takes training to read. The terms that decide whether a tenant can make a living can sit on any page: how the rent is reviewed, what the property can be used for, who pays for repairs and whether there is a way out at the end. Reading every page so no clause is missed had made detailed pre-entry advice expensive enough to price some conversations out.
OpenKit built and ran a lease-analysis service for them. It read each lease, pulled out the thirteen clauses that matter to a pub tenant and put the lease’s own wording beneath every answer so an adviser could check it.
13
clauses in the library, written for UK pub commercial leases.
10,000
documents the service could take in a single batch.
50+
pages in the commercial pub leases the service read.
Approach
What OpenKit built
The clause library set down the advisers’ own judgement of what matters in a pub lease, in a form the system could run. Each clause carried extraction notes, a plain-English search question and a description of what a correct answer looks like.
- Scanned leases read so that a clause running over a page break still comes out whole.
- Answers to free-text questions, drawn only from the lease and the clauses pulled from it.
- A plain statement when the lease does not answer a question, because a confident wrong answer is the expensive failure in this work.
- Work sent in by email, in batches of up to 10,000 documents.
The answer
How an answer came back
Each clause came back as the question asked and the answer in plain terms, with the lease’s own wording underneath, so an adviser could read the answer and check the excerpt in the same glance. A rent figure arrived with the review mechanism quoted beneath it.
Result
A live service run by OpenKit
OpenKit ran the service as a live internal tool for Pubs Advisory Service and reviewed it every six months. Pubs Advisory Service had a written route for raising a problem. Lease data stayed in the UK under UK GDPR.
Voice
In their own words
Their deep understanding of our business needs, coupled with their expertise in GPT and Cloud (AWS) software-services, enabled them to navigate complexities and deliver a bespoke AI solution tailored to our operations. The team demonstrated a high level of professionalism and adaptability, ensuring a smooth project delivery.
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